Important Update: Changes to Stand Approval Fees and Structures, Walling, Live Edge Working and Fines/Penalties
Below are the important updates regarding stand approval fees and complex structure requirements for the IBC event. These changes are designed to streamline the approval process and ensure safety and compliance with event regulations.
Fines/penalties for late construction/completion of stands - All Stands must complete their technical set up by the end of Thursday 10 September. There is limited time for testing/final checks before the show opens on Friday 11 September. Any stand not having finished set up will be fined and risks fines/penalties if this causes any delays to Show Opening at 10:30am Friday 11 September:
- Space only stands/Stand builders - A reminder that stand construction must be completed by the end of Wednesday 09 September. Any stand not having finished construction on Wednesday 09 September will be fined and risk further penalties if the delays cause any issues on Technical Setup Day (Thursday 10 September) or Show Opening (Friday 11 September).
Fee Increases for Stand Approvals:
1. Stand plan inspection (SPI) fees for 2026:
Pre-deadline rate: £185 (SPI) plus £100 Better Stands (BS) = combined SPI/BS fee is £285 + vat.
Post deadline rate: £300 (SPI) plus £100 Better Stands (BS) = combined SPI/ BS fee is £400 + vat.
No increase to the BS fee throughout the whole process. Otherwise SPI rates are as per 2025.
2. Complex Structure Fee:
The fee for complex structure stand plans will increase to £375 + VAT (if applicable).
Note: This fee applies to stands that meet the criteria of a “complex structure” (details below).
3. Euro Equivalent Fee:
For exhibitors and stand builders paying in Euros, a Euro equivalent fee will be offered for both SPI and Complex Structure fees.
4. Competitive Pricing:
We want to reassure you that, even with these increases, the fees for stand approval remain competitive and lower than those at many other events.
5. Addition of Better Stands initiative into the Stand Plan Inspection process - Better Stands Website - Better Stands: Moving Towards Reusable Stands Together
Further details on Better Stands and how this will be applied to exhibitors is available here.
Requirements for Stands Above 4m:
1. Complex Structure Classification:
Any single-storey stand that measures over 4m from the hall floor to the top of the structure will be classified as a complex structure.
2. Additional Checks and Fees:
If your stand is classified as a complex structure, it will require additional checks by Campbell Reith to ensure compliance with safety and design standards - Please note that additional fees will apply for these checks.
3. Exemption for Double Decker Stands:
These changes do not apply to double-decker stands, as they follow a different set of guidelines.
Additional updates for 2026
For the latest list of updates, visit the Help Centre here - UPDATES for IBC2026 – IBC.
What You Need to Do:
Submit stand plans to Abraxys for approval, ensuring that you account for any relevant changes in your stand design.
Be aware of the updated fees when submitting your plans for approval.
If your stand exceeds 4m in height, be prepared for the additional checks required for complex structures, and budget accordingly for the associated fees.
Take a look at the Stand Plan Submission Process guide for more information.
If you have any questions or need clarification on the new requirements, please don’t hesitate to reach out to ibc@abraxys.com or the IBC Support Team support@ibc.org.