BUILD-UP TIMETABLE
| EXHIBITION BUILD-UP TIMETABLE | ||
| THURSDAY 4 SEPTEMBER |
08:00 -21:00 CEVA only time - 08:00 - 12:00 |
Early Access for Space Only/Double Decker stands and Space Only Balcony Suites – must be requested via the Early Access for Build-Up forms – see Tasks Management.
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| FRIDAY 5 - SUNDAY 7 SEPTEMBER |
08:00 -21:00 CEVA only time - 08:00 - 12:00 |
Space Only (inc Double Decker) stand build-up. Early Access for Space Only Balcony Suites - must be requested via the Early Access for Build-Up forms – see Tasks Management No late working permitted. |
| MONDAY 8 - WEDNESDAY 10 SEPTEMBER | 08:00 -21:00 |
Space Only (inc Double Decker) stand build-up. Monday access for Space Only Balcony Suites must be requested via the Early Access for Build-Up forms – see Tasks Management Late working permitted with advance approval only. |
| WEDNESDAY 10 SEPTEMBER | 08:00 -22:00 | Final day of stand construction – Space only, double decker, space only balcony suite. |
| 08:00 -22:00 | Shell Scheme stand build-up begins (including Meeting Suites, pre-built Balcony Suites and Pods). | |
| 08:00 - 18:00 | Early access for Outdoor Exhibit build-up – form available via Task Management. | |
| 15:00 -15:30 | Exhibition hall lights will be dimmed to allow exhibitors to test the lighting on their stand. | |
| THURSDAY 11 SEPTEMBER | 08:00 - 18:00 | Technical Set Up Day – Take a look at our update article here: Technical Setup Day. |
| 08:00 - 18:00 | Outdoor Exhibits build-up. | |
| 15:00 -15:30 |
Remove and dispose of plastic covering from stand floor and furniture to allow for cleaning.
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| 18:00 | Aisle carpet and floor graphics will be laid during the evening. Stand construction and decorating must be completed and no more materials will be permitted into the halls. |
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| 18:00 -22:00 | Late working permitted for technical setup/testing only with advance approval. | |
| FRIDAY 12 SEPTEMBER | 07:00 - 10:00 |
Staff briefings only.
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Hard hats, hi-vis vests and safety shoes (PPE) are compulsory during build-up. PPE can be ordered through the RAI Webshop or purchased at the RAI Hospitality Crew Centre (subject to availability). Please ensure your staff and any appointed contractors are aware of the build-up/breakdown schedule and the health & safety rules. Any rubbish left on exhibitors’ stands after dismantling will be subject to a removal fee which will be charged directly to the exhibitor by the RAI.
EARLY ACCESS INFORMATION:
EXHIBITION OPEN DAYS TIMETABLE
| EXHIBITION OPEN DAYS | ||
| FRIDAY 12 SEPTEMBER | 10:30 - 18:00 | IBC2025 Exhibition Opens! |
| SATURDAY 13 SEPTEMBER | 09:30 - 18:00 | Exhibition Open |
| SUNDAY 14 SEPTEMBER | 09:30 - 18:00 | Exhibition Open |
| MONDAY 15 SEPTEMBER | 09:30 - 16:00 | Exhibition Open |
During the open days of the exhibition, Exhibitors and Distributors have access to the exhibition halls from 07:00 on Friday 12 September and from 08:00 on Saturday 13 to Monday 15 September. Press have access to the halls from 08:00 during the open days of the show. Visitors are not permitted access to the halls before the exhibition opening times above.
BREAKDOWN TIMETABLE
| EXHIBITION BREAKDOWN TIMETABLE |
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| MONDAY 15 SEPTEMBER |
16:00 - 16:30 | IBC2025 closes. Visitors will exit the building. Power to all exhibition stands will be switched off. Removal of stand materials and/or equipment before 16:30 is strictly prohibited. |
| 16:30 - 18:00 |
Breakdown begins – removal of hand-carry goods only. |
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| 18:00 - 22:00 |
Removal of equipment ONLY – Stands are not to be dismantled. |
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| TUESDAY 16 - WEDNESDAY 17 SEPTEMBER | 08:00 - 21:00 |
Breakdown of stands and removal of all exhibits. Hall 14 stands including freight, must be removed from the hall by 21:00 Wednesday 17 Sept. |
| THURSDAY 18 SEPTEMBER | 08:00 - 18:00 | Exhibition halls must be vacated by 18:00. |
Hard hats, hi-vis vests and safety shoes (PPE) are compulsory during breakdown. PPE can be ordered through the RAI Webshop or purchased at the RAI Hospitality Crew Centre (subject to availability). Please ensure your staff and any appointed contractors are aware of the breakdown schedule and the health & safety rules. Any rubbish left on exhibitors’ stands after dismantling will be subject to a removal fee which will be charged directly to the exhibitor by the RAI.
LATE WORKING AND AFTER-HOURS EVENTS ON STANDS
Late Working: Late working is classified after 21:00 until 23:00 only and will only be permitted from Monday 08 to Wednesday 10 September with advance authorisation from the IBC organisers. Late working is not permitted on the Technical Setup Day - Thursday 11 September. The Late Working Authorisation Form can be obtained in the IBC Sales Office (Holland Lounge) and must be submitted by 15:00 on the respective day(s) of working late. Overnight working will not be permitted.
After-Hours Events On Stands: During the open days of the exhibition the daytime power will be switched off at 20:00. All stand functions held outside of the show opening hours will need to finish by 19:30 and all halls must be vacated by 20:00. Please note the last day of show closes at 16:00.
Exhibitors are not permitted to bring food and drinks into the RAI Amsterdam - all catering should be ordered via the RAI. In some cases, depending on the size of the on-stand function, the exhibitor may be required to arrange additional security in which case an 'out of hours' security fee will be charged to the exhibitor by the RAI Amsterdam. If applicable, this will be advised to the exhibitor by the RAI Exhibitor Services team.