Thursday (Technical Setup Day - TSUD) Guidelines for 2025

As part of the ongoing improvements to our event, we’re introducing new guidelines for Thursday, September 11, 2025, which is designated as the Technical Setup Day (TSUD). Please review the updated schedule and important information below to ensure safety and efficiency during the build-up process.

New for 2025:

All construction activities must be completed by 10:00 PM on Wednesday, September 10, 2025.
Thursday, September 11, 2025, will be reserved for the setup of technical/exhibiting/display items only—no construction activities will be permitted.
No PPE will be required on Thursday, September 11
The Technical Setup Day change is in line with other major events and venues.
Halls will be cleaned on the evening of Wednesday, September 10, ensuring they are ready for TSUD activities.

Thursday, September 11 (Technical Setup Day - TSUD) - 08:00 - 22:00:

On this day, exhibitors are permitted to set up technical items, displays, and other exhibiting materials.

Allowed Activities on TSUD:

Setting up TVs, lights, ornaments, your technical equipment.
Trolley-based transport (manual push/pull only).
Setting up furniture
Light testing
Equipment testing

Prohibited Activities on TSUD:

No construction activities of any kind (e.g. erecting walls, rigging, working at height, cutting, sanding, etc.).
No forklifts, trucks, cherry pickers, or powered transport equipment (e.g. motorised trolleys).
- CEVA are the only authorised supplier for powered transport. Their logistics information will be available shortly, please contact them for all your unloading and loading requirements.
Painting, cutting, sanding, and any activities that could create dust or debris are strictly prohibited on Thursday.
No late working will be permitted.

TIMETABLE

Thursday, September 4 (Early Access Day)

08:00 - 21:00
Available for an additional fee (order forms available in your E-Zone).
PPE required.
Who Can Start Build Up:
- CE Space Only/Space Only Stands with approved early access.
- Double Decker Stands with approved early access.
- Space Only Balcony Suites with approved early access.

Friday, September 5 - Tuesday, September 9

08:00 - 21:00
Stand construction and setup can take place during these hours.
PPE required.
Who Can Start Build Up:
- CE Space Only/Space Only Stands
- Double Decker Stands
- Space Only Balcony Suites

Wednesday, September 10

08:00 - 22:00
All stand construction must be completed by 10:00 PM, and all build materials/tools must be removed.
Any freight requiring forklifts must be completed on this day.
PPE required (hi-vis, hard hat, and safety boots).
Light testing: 15:00 - 15:30.
Sign-off: Stand construction must be signed off by exhibitors.
Halls will be cleaned on the evening of Wednesday, September 10, ensuring they are ready for TSUD activities.
Who Can Start Build Up:
- All other stand types.

Thursday, September 11 (Technical Setup Day - TSUD)

08:00 - 22:00
Exhibitors can set up technical items, displays, and exhibiting materials.
No construction of any kind (e.g. working at height, cutting, sanding, painting).
Shell scheme stands can set up display walls.
Freight can still be moved into position if no forklifts/powered transport are required.
Carpet will be laid in the late afternoon (exact time TBC).
No PPE required for entry to the halls.
No late working will be permitted.
Light testing: 15:00 - 15:30.

Important Reminders:

All construction activities must be completed before Thursday, September 11.
Please ensure that all stand plans, materials, and equipment are ready for setup according to the outlined schedule.
If you have any questions or need assistance, feel free to contact us at support@ibc.org.

Does this affect your stand set up?

Do you need to work at height, put up walls, or engage in any construction tasks (scaffolding, rigging, painting, sanding, cutting etc.)?

YES → Ensure these tasks are completed before Thursday, September 11.
NO → Proceed to the next question.

Do you need to put up TVs, lights, or any non-construction decorations?

YES → This is allowed! You can set up on Technical Setup Day, Thursday, September 11.
NO → Contact support@ibc.org for clarification.

Do you need to transfer items to the exhibition hall using a powered transport device (e.g., motorised trolley)?

YES → Contact CEVA for unloading arrangements. Ensure this is completed by the end of Wednesday, September 10. Powered transport is not allowed on Thursday.
NO → Refer back to the first two questions or reach out to support for clarification.

FAQs

Q: I have a pop-up stand; is this considered construction?
A: Pop-up stands are not considered construction if no power tools are required. Please also consider how these stands will be transported into the exhibition halls.

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